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The Mobridge Chamber of Commerce is currently hiring an Administrative Assistant. Please see the job description below and email a cover letter, resume, and reference to chamber@mobridge.org


Mobridge Area Chamber of Commerce

Administrative Assistant (FT)

Job Description

 

Position: Reports to Mobridge Area Chamber's Executive Director

 

Days & Hours: Monday – Friday 8:30 am to 5:00 pm and special events as required

Dress Code: Business Casual. You are the first person that chamber members and visitors see when they walk into the Chamber office so a professional image is required. Jeans with a Chamber shirt are allowed on Fridays and at events.

Benefits:

7 paid holidays per year: New Years, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving, Christmas

Hourly Wage: Depends on experience


OVERVIEW

The Administrative Assistant is a full-time, year-round position and is responsible for creating a sense of welcome, hospitality, and organization in the Mobridge Area Chamber Office.

Duties include assisting the Executive Director with daily duties, responding to in-person, online and telephone inquiries, and event preparation.

The Administrative Assistant is supervised by the Executive Director and is otherwise employed under the guidelines set forth in the Chamber Policies and Procedures Manual. This job description is not intended to be an exhaustive list of responsibilities and duties and the Administrative Assistant may be required to perform other functions as directed by the Executive Director.

AREAS OF RESPONSIBILITY AND TASKS

Visitor Center

Assist customers in a positive, friendly, and respectful way

Display members’ information and brochure racks in neat and orderly manner and contact the appropriate member to provide additional materials when necessary

Maintain cleanliness of visitor center and storage areas

Assist in the supervision of summer seasonal volunteers including training and shift scheduling  

Maintain accurate counts of visitors, email, and phone inquiries  

Produce monthly visitor count reports for Executive Director and Board of Directors

Prepare and deliver all welcome kits and visitor's kits

Record accounts receivable

Reconcile petty cash

Write checks

Record general ledger entries

Process vendor invoices

Complete deposit slips and make deposits

Mailings

    Process the outgoing mail and bulk mailings as needed

    Provide bulk mail processing information and assistance to members 

Community Calendar

    Add and edit community events to Google Calendar as requested

 

Supplies Ordering

    Inventory and purchase office supplies

    Maintain and order supplies for copier and postage machine

 

Equipment Loans and Rentals

    Record, maintain and coordinate meeting space requests by Chamber members

    Record, maintain and coordinate any equipment available for rent to visitors

 

Assist With Special Events

Work with the Executive Director as needed with registration, preparation, and staffing of Chamber events

Assist the Executive Director and Chamber members with purchase and return of Bonus Bucks

Be available as needed to assist other staff members in the completion of projects

Maintain a good working knowledge of the various committees and activities of the Chamber

Encouraged to be actively involved in Mobridge area communities

EXPERIENCE AND SKILLS

Required:

    Experience handling financial transactions 

    Strong customer service and communication skills

    Comfortable with Microsoft Office

 

Preferred:

    Knowledge of the Mobridge area's businesses, attractions, and activities

    Knowledge of regional and state-wide attractions, general state history

    Experience with Quickbooks

 

All Chamber property shall be delivered to the Chamber in good condition at the end of employment. Employment at the Mobridge Area Chamber of Commerce is at will for both the employer and employee. The Mobridge Area Chamber of Commerce is an equal opportunity employer.

News & Updates

2018 Annual Banquet
Posted on 10-24-2018

Businesses Sponsor Crazy Day Giveaway
Posted on 07-24-2015

Bonus Bucks Go Blue
Posted on 07-09-2015

View All News & Updates

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